Consulting Services For Land Development Regulations Update

Overview:

The municipality of North Bay Village (“Village”) is seeking a response to this Request for Qualifications (RFQ) from consultants interested in providing professional services needed to develop Village-wide Land Development Regulations (LDRs). This document is intended to be used as the instrument to request qualifications and to establish the contract conditions and specifications desired by the Village. 

The Village’s three islands (Harbor Island, Treasure Island and North Bay Island) are strategically located between the barrier towns of Miami Beach and Miami’s mainland. Surrounded by the Intracoastal Waterway, the Village presents unique yet challenging development conditions. In order to be considered, a firm submitting a proposal must have substantial relevant experience in conducting public planning charrettes/workshops and writing and/or revising LDRs, as well as in innovative thinking that addresses global economic and climate trends with in-depth knowledge of what works locally. 

Scope of Services:

Primary Work Product:  This contract will result in:

1. A Village-Wide Master Plan. The selected consultant will participate in a public charrette and develop a master plan that reflects the input from the Village, its residents and business community. The consultant will provide illustrations, plans, and graphics of concepts developed during the charrette. Knowledge of sustainable design and adaptation and mitigation strategies are required. 
2. Innovative Land Development Regulations. The LDRs shall be the ultimate tool to implement the community’s vision and are meant to supersede (either entirely or in part) the present zoning regulations and other local land development regulations that apply to North Bay Village.

Outline of Work Product 
Village-Wide Master Plan
Pre-Design Charrette Activities

1. Interviews. The Consultant will conduct interviews with appropriate stakeholders. These interviews will include groups and individuals including elected officials, nonprofit organization leaders, property owners, neighborhood representatives, local design professionals, developers, business organizations, and municipal staff.
2. Site Analysis.  The Consultant will become familiar with the physical details of North Bay Village, its scale and character, the importance of its strategic location, and the historic patterns of urbanism and architecture both within the Village and in the surrounding municipalities.
3. Website. The Consultant will provide information for the Village’s website. As officials deem appropriate, the Consultant will provide materials including text, photographs, maps, renderings, and other images for the web site. This material will describe the Consultant’s credentials and help explain the project’s process. 
4. Public Relations. The Consultant shall indicate how it will assist the Village with media outreach and public information releases.

Public Design Process

1. Generate necessary background maps.   The Village will provide necessary base map information to the Consultant. These documents will be used to produce the maps that will be used during the preparation of the Village-wide master plan and LDRs. 
2. Public Design Charrette or Workshops.  The Consultant will organize and lead a full planning charrette or a series of public design workshops to engage the community, gather ideas and formulate implementation strategies. While the end result will be new land development regulations, the resulting master plan needs to include proposals (as necessary) and town planning strategies that create vital mixed-use centers, multi-modal corridors, and livable neighborhoods. At the conclusion of the charrette or workshop process the Consultant will present the work generated to-date. Plans, renderings, and initial LDR recommendations that reflect ideas articulated in the workshops will be publicly presented and further feedback solicited from the community. The Consultant shall clearly outline the proposed Charrette or Workshop process, including charrette length or number of workshops, community engagement efforts, public access to the design team, space needs and other pertinent information.

​​​​​​​Innovative Land Development Regulations​​​​​​​

1. Design Parameters for Innovative Land Development Regulations.  The new LDRs will regulate development to ensure high-quality public spaces defined by a variety of building types and uses including housing, retail, office and civic space. The new LDRs will incorporate a regulating plan, building form standards, street standards, use regulations as needed, descriptive building or lot types and other elements needed to implement the principles of functional and vital urbanism and practical management of growth. ​​​​​​​
2. Integration of the LDRs.  The Consultant must be available after the culmination of its contractual obligations to assist the Village with the integration of the LDRs into North Bay Village’s existing regulatory framework (comprehensive plan and existing land development regulations).

​​​​​​​General Submission Information:

Responding firms should submit one (1) original and five (5) bound copies of the response, plus one (1) electronic copy on USB flash drive or CD-ROM.

​​​​​​​Response Requirements: Responses to this RFQ should be provided in the following clearly labeled format as listed below.

1. Provide a brief description of the firm, including the number of years the firm has been in existence, range of professional services, office location(s), and staff size.
2. Include an organizational chart that indicates the proposed key personnel for this project and their responsibilities. This should also include any proposed subcontractors.
3. Provide for each of the key personnel and subcontractors related work experience, education, training, and any other pertinent data that would demonstrate competence and experience in this type of work. This portion of the submittal shall include a resume for each proposed individual and shall be limited to a single page per person. Please note if any proposed individual would be a subcontractor or consultant outside the lead firm. Explain the firm’s past experience with each subcontractor listed. No change in the proposed key personnel or subcontractors will be approved without express written consent of the Village. 
4. Identify the project’s principal contact and contact information.
5. The Village is interested in the experience of the firm and/or the proposed project leaders on similar projects. Please provide information regarding at least three (3) similar, adopted and preferably implemented projects and include the following items in the narrative:

• project name and location;
• year completed;
• owner representative’s name, title, address, and phone number;
• project description and cost;
• whether your firm was the prime or a sub-consultant on the project; and
• name of project manager and members of the project team.
• Projects must have been completed within the last seven (7) years.

1. Provide a graphic timeline and project schedule with key milestones identified.
2. Describe a general project approach and methodology that would be employed to complete the project. 
3. Include any additional information, such as awards or special recognition that will aide in ascertaining the firm’s qualifications for this project.

Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFQ. All costs and expenses incurred or expended in investigation, preparation, and submittal of a Proposal in response to this RFQ, requests for clarification, and other inquiries, or otherwise arising out of this RFQ are solely the responsibility of the Proposer. Under no circumstances shall the Village or any official, employee, or representative, agent, or advisor of the Village be liable for any such costs or expenses whatsoever, whether or not the Proposer is awarded a contract or, if awarded, such contract. 

A full copy of the RFQ is available for download at www.nbvillage.com/bids